The following are some of the facilities at the Teluk Awur Jepara Science and Techno Park Directorate, including:
To support the smooth implementation of academic, institutional, and non-academic activities within Universitas Diponegoro, Jepara Campus, below is the official procedure for borrowing facilities and infrastructure managed by BPKJ:
Request Letter
Prepare a borrowing request letter and send it to the Head of BPKJ. Include the type of facility you wish to borrow, the purpose of the activity, and the duration of use.
Letter Review
The letter will be reviewed to determine whether the proposed activity is appropriate and can be approved or not.
Further Inspection
If approved, the letter will be forwarded to the BPKJ team for further inspection, including checking the availability and feasibility of the requested facilities.
Rental Fee Check
We will verify whether the borrowed facilities are subject to rental fees:
If no tariff → Free of charge (usually for internal and non-commercial activities).
If there is a tariff → Considered paid borrowing, and must go through the official payment process.
Scheduling and Handover
We will contact the borrower to arrange the schedule for the handover of facilities, accompanied by a handover report.
Facility Pickup
After the payment receipt is received (for paid borrowing), the facilities/infrastructure can be collected according to the agreed schedule.
Usage and Return
Use the facilities according to the applicable regulations and return them in good condition after use.
Payment (if applicable)
If there is a fee, the borrower will receive an official invoice, make the payment to Universitas Diponegoro’s account, and send the payment proof to BPKJ.
To support the smooth implementation of academic, institutional, and non-academic activities within Universitas Diponegoro Jepara Campus, below is the official procedure for borrowing venues managed by BPKJ:
Request Letter
The applicant submits a request letter signed by the head of the faculty/unit/institution.
Letter Review
BPKJ will approve or reject the request based on the event’s theme and the feasibility of the venue.
Schedule and Availability Check
The BPKJ team will check the schedule and availability of the requested venue.
Availability Decision
If the venue is available, BPKJ will prepare and send a borrowing approval letter to the applicant.
If the venue is unavailable, BPKJ will send a rejection letter with reasons related to scheduling or venue unavailability.
Implementation Coordination
If approved, BPKJ will conduct internal coordination with staff and security officers to ensure the smooth execution of the event.
Below is the procedure for establishing partnerships with partners at BPKJ UNDIP:
Proposal Submission
Partners (industries/organizations) submit a proposal or cooperation interest to the Head of BPKJ.
Initial Evaluation
The proposal will be evaluated by the team, including its benefits, risks, and technical as well as administrative aspects.
Document Preparation
The BPKJ team prepares a draft cooperation document (MoU/SPK) based on the evaluation results.
Negotiation with Partners
The contents of the agreement are communicated and negotiated with the partner until a mutual agreement is reached.
Finalization and Approval
The final draft is reviewed and approved by the Head of BPKJ.
Signing of the Agreement
Both parties sign the cooperation agreement document.
Recording and Implementation
Conduct administrative recording, documentation, and monitor the implementation of the cooperation.
Periodic Reporting and Evaluation
Prepare periodic reports, including any challenges encountered during the implementation of the cooperation.
Revision or Extension
If necessary, partners may propose a revision or extension, which will be re-evaluated by the Manager and submitted to the Head of BPKJ for a decision.
BPKJ Universitas Diponegoro supports the implementation of research conducted by lecturers, students, and external researchers. The following are the simple steps to apply for research activities:
Submission of Application
Applicants (lecturers, students, or external researchers) submit an application letter to the Head of BPKJ by attaching:
Research proposal
Research period/duration
Laboratory or supporting staff requirements
Funding source (Tri Dharma, Grant, or Commercial)
Initial Evaluation
The BPKJ team will review the application and assess its initial feasibility.
Technical Verification
BPKJ will check technical details such as:
Availability of lab/research space
Readiness of supporting staff
Estimated costs (if there is special equipment or additional personnel needed)
Recommendation Preparation
The verification results are compiled into a recommendation and submitted to the Head of BPKJ.
Approval and Letter Issuance
If approved, BPKJ will issue a research approval letter containing technical, administrative, and procedural information to be followed during the research process.